08 Abr Best Practices for Remote Board Meetings
When it comes to a remote board meeting the participants are less compelled to be attentive than when they are in person. It’s easier to give in to the urge to check email, grab an ice cream or snack, or pick up the phone. You can avoid the majority of these problems by running your meetings efficiently. These best practices can help you keep virtual meetings on time, safe and efficient.
Make use of a reliable, online portal with board management software which includes an agenda creator and video integration. Additionally, it comes with useful tools, such as document centers and task managers. These tools let you conduct meetings without having leave the portal, and make sure that everyone is able to access them regardless of the location, time zone, or device. It is recommended to designate a moderator for your meeting, as they will oversee the operation of all these systems and ensure that the technology is functioning efficiently.
Send reminders to attendees for the meeting at minimum 24 hours in advance. This will lower the number of attendees who don’t show up and ensure that the attendees have all the information they need to be able to participate. Use an agenda template that outlines the specific details of the conference so that participants don’t lose their way in the conversation.
If a board member is not able to attend a remote meeting, he or she must submit a written statement to the board stating the reason for the absence and detailing any reasonable accommodations requested. The board will then decide whether the reason is valid. The board should be fair and consistent throughout the process, which can be complex.