21 Abr The Benefits of a Board Room Portal

A boardroom portal allows administrators and directors access to company documents on any device. This solution provides a layer of security that is not provided by traditional email systems, because it requires users to log-on with a unique profile using their own password and an integrated system of user access controls. It also monitors data centre staff by using closed circuit monitoring. it encrypts all data and allow multi-factor authentication. This is a vital option for organizations with sensitive data, and especially those in the government sector.

A good board portal will assist directors in planning meetings, allowing them access to the most recent version of all reports and supporting documentation in one place. This reduces the time spent searching through shared drives, email attachments and filing cabinets. Directors can also easily make notes on documents ahead of the meeting to ensure they are well-prepared, and changes made to a pack are reflected instantly. Like PDFs, these boards can be accessed on any device and are compatible with all web browsers.

After the board meets, the minutes can be created in the portal and then use this link circulated to the board members for approval. This lets the board concentrate on governance and less on administrative tasks. This makes it easier for boards to comply with internal governance policies and regulations. The items discussed at the meeting can be assigned to members and tracked and audit trails is kept.